SharePoint Access Management
Single Sign-On, Access Management, and Compliance for Microsoft SharePoint
Single Sign-On Using Any Login
With a single login of their choice, employees, partners, and customers gain simple, one-click access to your SharePoint portal from their smart phones, tablets, and computers. EmpowerID functions as an authentication hub that allows users to sign-in once, with a user account in any trusted source (e.g. Active Directory, Google, Facebook, Microsoft, etc.), and then access your portal without using additional usernames and passwords. Employees and even partners can leverage their existing corporate Active Directory logins to seamlessly authenticate to your portal.
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Partner and Customer Portal Access
A SharePoint portal often provides the infrastructure necessary for driving partner engagement and collaboration. The challenge is that securely managing IDs and access for your partners can be cumbersome for your IT staff and time-consuming for your partners. EmpowerID was designed to provide a complete multi-tenant partner management solution for SharePoint without customization requirements. EmpowerID includes everything you need, including an Identity Warehouse, self-service user interfaces, workflows, and security controls that can manage and certify your partner access. Powerful, multi-tenant, role and attribute-based security can control exactly what a partner user is able to see and do. EmpowerID maintains privacy between partner organizations while allowing partners to performing controlled management of their own users, lowering your IT burden.
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Shop for Access to Sites
EmpowerID brings a shopping cart experience to the SharePoint Site access request process. Users simply search for the sites they need and put them in their cart. Managers may also shop for multiple direct reports at the same time and submit a bulk request to save time. All requests include the ability to request temporary access with specified start and end times when the access will be removed. When a user is done shopping, they submit their request, and the EmpowerID workflow engine uses your own hierarchy and rules to determine which items need approval, how many approvals are needed, and who must approve each. EmpowerID automatically routes requests and users can track their request status in a business-user friendly interface. All participants are kept informed by email notifications and all requests, decisions and associated fulfillment actions are recorded and integrated into the access recertification process.
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Site Owner Access Management
Site owners find it easier to manage access to their sites with EmpowerID, as it allows them to see all the sites they manage and who has access to each, all in one simple interface. Site owners can add or remove users from their sites’ groups at any time, and all activities are logged and tracked. The workload for site owners is also greatly reduced by the IT Shop, which allows users to find and request access to sites on their own. Owners simply receive an alert for the requests and can choose to approve or reject.
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Policy-Based Dynamic Access Control

Each internal and external user identity has a lifecycle, and roles and responsibilities change often. With some estimates of internal turnover as high as 20+% per year, your access management in SharePoint represents a significant burden. EmpowerID monitors and detects role changes, to automatically adjust SharePoint site access, reducing administrative burdens and ensures that new access is granted quickly and excess access is eliminated. Flexible policies leverage existing AD groups or EmpowerID roles, to automate who has access to your SharePoint sites. Access inclusion can be based on user location or other similar criteria, including: department, business unit, group membership and many other attribute values.
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Adaptive Multi-Factor Authentication
Organization often store their most sensitive and critical information as unstructured content on SharePoint portals. Ensuring the identity of those accessing this information is critical in preventing data loss and costly public security breaches. EmpowerID includes a powerful adaptive authentication engine that analyzes contextual information such as the IP address of the user, the device they are using, and other factors to dynamically asses the risk of each login. If a risk is identified, a strong second factor can be required to prove the user's identity. EmpowerID provides a broad range of multi-factor authentication options, including device authentication, one-time passwords sent to mobile phones, knowledge-based authentication (Q&A), and a standards compliant OATH token server for issuing hardware or software one-time password tokens.
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Compliance and Recertification
EmpowerID allows your SharePoint portal team to breeze through audits. SharePoint’s sprawling and dynamic nature can pose a huge headache for auditors. It may be difficult to prove who has access to critical systems in order to complete a certification process. But producing this proof becomes almost automatic with EmpowerID. We maintain complete control over who has access to what in your entire SharePoint infrastructure. Built-in attestation policies allow for rapid periodic recertification of site membership eliminating the hassle of auditing this critical infrastructure. Risk-based separation of duties policies also allow you to define toxic combinations of access, so they can be detected, and remediated if discovered.
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Reporting and Alerting

EmpowerID provides intelligence and in-depth visibility to assist with managing your SharePoint environment. Your SharePoint farms are continuously inventoried and monitored for changes. A complete audit of your sites and the groups that control their access lets you perform on demand reporting on all aspects of security. Site owners and security admins can even view this information on the go from their mobile devices or receive alerts and subscribe to reports.
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Integrates with Existing Systems
EmpowerID was designed to support all of the latest standards but also supports the widest range of legacy systems. This flexibility makes it easy to integrate with an organization’s existing infrastructure. For organizations currently leveraging Microsoft ADFS for SSO, EmpowerID can fully integrate with your ADFS, or we can completely replace it with a more feature-rich solution.
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